Community Hall Booking Agreement

💲 Cost

[Regular Days] – Cost of the Rental – $60/hr

[Ramadan Iftar Event] – Cost of the Rental – $60 for the event

1. Age Requirement

The hirer must be at least 18 years old.

2. Responsibility for Cleanliness and Condition

The hirer is responsible for the cleanliness and condition of the hall, furniture, and fixings during the period of hire.

3. Decorations

• No foreign substances are to be placed on the floor, e.g. powdered wax, sand, etc., or any other substance. “Smoke” or “Fog” machines and throwing of confetti or rice are not permitted.
• Decorations/signs are to be attached by removable tape only. Tacks, nails, or staples are not allowed in walls or on tables or chairs.

4. Damages and Breakages

Any damages or breakages to any part of the hall must be reported to MANB. The cost of repair may be charged to the hirer.

5. Authorized Use

The hire of the hall does not entitle the hirer to use the hall at any other times than the authorized period. The hirer must leave the premises in a clean and orderly state. The hirer must ensure that upon leaving the premises, the doors are locked and any keys or equipment are returned.

6. Maximum Capacity

The maximum capacity of the Community Hall is 80 people.

7. Subletting and Variations

The hirer shall not sublet the hall during the times of hire. No extension or variation of the hire is permitted unless authorized by MANB.

8. Liability

MANB accepts no responsibility for any articles left on the premises, any accidents to attendees during the hire period, or any vehicle parked in the parking lot.

9. Exits

All exits to the premises must not be blocked at any time.

10. Electrical and Fixtures

• No additional lights or extensions from existing electrical fittings or wiring may be used unless approved by MANB.
• No bolts, nails, screws, or other items shall be driven or affixed to the premises.
• The use of open flame devices and candles are also not permitted.

11. Food and Cooking

If any food is brought into the premises, it must already be cooked. No cooking is permitted on the premises. You should also bring your own utensils if you plan on serving any food and everything should be disposed of before you leave the premises.

12. Smoking

As per the Smoke-Free Places Act, Smoking, Vaping and e-cigarettes are not permitted on premises.

13. Washrooms

The men’s washroom is by the front entrance; the women’s washroom is on the second floor.

14. Right of Entry and Event Conduct

The right of entry is reserved to MANB. MANB reserves the right to stop any event if it is found that the event does not represent the spirit of Islam or if the hirer or attendees are not taking proper care of the premises.

15. Food and Drink Restrictions in Prayer Halls and Stairs

• Consumption of food, drinks (tea, coffee, juices etc), and snacks (chocolate, candies) is STRICTLY PROHIBITED upstairs in the main prayer halls or on the stairs.
• Please make sure food and food items are not taken up to the main Prayer Halls. This restriction pertains to both adults and children.

16. Supervision of Children and Access Restrictions

It is the hirer’s responsibility to supervise all children attending their event. MANB bears no responsibility for any child getting hurt on the premises. Hirers and their guests are not permitted to arrive earlier than the agreed booking time, and children are not allowed to play in the main prayer hall area at any time, as this would disturb congregants and the decorum of the mosque.

17. Right to Reject

MANB reserves the right to reject any application.

18. Audio/Video Surveillance

The hirer and all attendees understand and acknowledge that the premises are under audio and video surveillance for security purposes.

19. Security Policy Agreement

By digitally signing and submitting this form, you agree to all the requirements and responsibilities of the MANB Security Policy.

https://tinyurl.com/MANBSecurityPolicy

20. Visitor Policy

By digitally signing and submitting this form, you agree to all the requirements and responsibilities of the MANB Visitor Policy.

https://tinyurl.com/MANBVisitorPolicy

21. Ramadan Bookings

• For Ramadan Iftar Bookings, the rental rate is a flat price of $60.
• Hirer can come up to an hour early before Iftar to setup the room, if they wish.
• For Ramadan Iftar bookings, the place must be cleared up 10 minutes before Isha Salaat Iqamah because the New Basement Hall is used as an overflow for the ladies who come to pray Salaat.

You can see the Iqamah timings at: https://tinyurl.com/MANBPrayerTimes

22. Booking and Deposit

• The hall can be booked in advance for a specific day.
• You may book a number of days in advance but each day is considered as a separate booking.
• There is a deposit fee of $30 which is included in the Rental Fee of the booked day.
• This deposit is non-refundable.

23. Cancellation and Refund

• For cancellations made less than 7 days prior to the booking date, only half of the Rental Fee will be refunded.
• For cancellations made more than 7 days prior to the booking date, the full Rental Fee will be refunded.
• The deposit for the booked day is non-refundable.

Example Scenarios

Scenario 1:
The hall was booked for 1 hour. Full booking price is $60 ($30 deposit + $30 rental fee). If the person cancels with more than 7 days notice, they get the full rental fee ($30) back. If they cancel less than 7 days before the booking date, they get half of the rental fee back ($15).

Scenario 2:
The hall was booked for 5 hours. Full booking price is $300 ($30 deposit + $270 rental fee). If the person cancels with more than 7 days notice, they get the full rental fee ($270) back. If they cancel less than 7 days before the booking date, they get half of the rental fee back ($135).

MANB does not, by virtue of entering into this agreement, in any way endorse the content of materials presented by organizations/people renting the premises which are inconsistent with our policies, mission and vision statements and statements of guiding principles.